Collect and manage all data of buildings. In addition, document the data and information of the tenants. Building management can significantly relieve the burden and help to maintain an overview. With the flexible structure of the Function Center, the base module of Digitence 365, it is possible to structure and manage all relevant information as you need it. Building data such as number of residential units, technical equipment, apartment sizes, etc. are managed. Service providers such as elevator companies or fitters for heating or gas and water can easily be assigned to the buildings. Processes such as the handover of the apartment or the involvement of a broker can be defined. Checklists actively support the processes. The web-based system based on Microsoft SharePoint online / Microsoft 365 allows the use at the desk, as well as in the building. Insurance information is available where you need it. All documents managed are available digitally:

• Land register extract
• Plans
• Photos of buildings and flats
• Ensurance policies
• Contracts for:
  • Service providers
  • Tenants
• …

Of course, all other Office products are integrated and can be used! The building management gives them the necessary functional flexibility in all respects. The implementation of the functionalities of the building management is described in detail in the user manual! We will be happy to inform you and show you the possibilities that can be used cost-neutrally with the Function Center modules in addition to building management. Of course, we are also happy to provide you with our business solution for Microsoft SharePoint online or Microsoft 365 for all other modules.

As the saying goes: order is half of life! It simplifies many things, because you can find things if you stick to a specific structure and have discipline! In day-to-day business, this order is all the more important. It not only saves time, but also money. Based on Microsoft SharePoint online / Microsoft 365 and the flexible structure of the Function Center, we support you with the file Management. set up this structure. Easy-to-use functions allow you to build an electronic file, just like a paper file! Through corresponding document categories such as contracts and types, e.g. rental or purchase contracts, documents can be easily clustered. Chronological sorts allow a uniform structure. Full-text search as well as various filter options enable quick retrieval.

Manage files and operations

• Simple central storage of documents of all kinds (text, image). Various formats (xdoc, xlsx, ppty, pdf, tif, gif…)
• Filtering options
• Full-text search

Access rights & user settings

• Individual assignment of rights to files and user level
• Permissions (read, write only…)
• Collaboration with external partners or customers

Deadlines & resubmissions

• Documents subject to retention are archived and automatically deleted after the deadline.
• Resubmission in case of notice periods of contracts

Reporting and analytics tools

• Statistics on transactions (duration of processing, quantity analyses, cluster evaluations)
• Simple export function to Microsoft Excel
• Dashboard overview

to be ensured. Relieve your employees. Reduce the effort of searching, filing, and distributing documents. Make it easier for your team to keep track. Know where documents are located and who has access to them! No sending around as mail attachments! Easily “share” documents and information and edit them together. This makes adherence to compliance guidelines child’s play. And it also reduces the effort to document compliance. The implementation of the file management functionalities is described in detail in the user manual! We will be happy to inform you and show you the possibilities that can be used cost-neutrally with the Function Center module in addition to file management. Of course, we are also happy to provide you with our business solution for Microsoft SharePoint online or Microsoft 365 for all other modules.

Collect and manage vehicle-specific data. Continuously check and document user data. Fleet management can significantly relieve the burden and help to maintain an overview. But it doesn’t always have to be a subjectspecific software solution! With the flexible structure of the Function Center, the basic module of Digitence 365 in conjunction with the Inventory module, it is possible to structure and manage all relevant information as you need it. Motor vehicle data such as chassis number, type class, etc. become manageable. Service providers such as the leasing partner or the workshops can be easily assigned to the vehicles. Insurance information is available where you need it. All user data and papers are included by the fleet management. Processes such as vehicle delivery or take-back can be defined. Checklists actively support the process. the web-based system based on Microsoft SharePoint online as part of Microsoft 365 You can also manage documents such as:

• Vehicle registration and papers
• Insurance policy
• Leasing contract
• Drivers licences
• Passanger transport certificate
• Hazardous goods licence
• TÜV/HU protocols

And if something happens, the incident with the vehicle can be documented in the damage file (accident report, photos, protocols…). Over the entire service life of the vehicle, everything is combined with the vehicle. Of course, all other Office products are integrated and can be used! Fleet management gives them the necessary functional flexibility in all respects. The weaving capability the mobility. At the desk as well as on the company premises. The implementation for the cost-neutral use of the functionalities of the fleet management is described in detail in the user manual! We will be happy to inform you and show you the possibilities that can be used cost-neutrally in addition to fleet management with the Function Center and Inventory modules . Of course, we are also happy to provide you with our business solution for Microsoft SharePoint online or Microsoft 365 for all other modules.

To be ensured. The aim is to achieve a lasting improvement in the company’s performance. However, a QM system should not only meet the requirements of certification, but also cover the basis for a company-wide knowledge and information platform. Employees should be able to inform themselves about the stipulations, definitions and regulations independent of resources. Not at some point, but immediately, when a regulation has been made and is binding! This is the only way to implement the guidelines throughout the company and achieve the desired optimization! Based on Microsoft SharePoint online / Microsoft 365 and the flexible structure of the Function Center, the basic module of Digitence 365, it is possible to set up the necessary documentation for all standards (DIN EN ISO 9001:2015-11, VDA 6.1 (automotive industry), IATF 16949 (automotive industry), EN 9100 (aviation), ISO 13485 (medical technology), TL 9000 (telecommunications) regardless of industry.

• Web-based system based on Microsoft SharePoint online as part of Microsoft 365
• Costs per user
• Freely scalable
• Rule-based document management
• Authorization concept (read-only, read + edit, etc.)
• Versioning available
• Effective date with seamless transition for follow-up rules

In addition, the Function Center is not only focused on “quality management”! You can freely use and use all components in the company: hardware and software management (or articles), processes, parameter setting (from devices or machines) or simply manage your documents structured, digitally! The implementation of the file management functionalities is described in detail in the user manual! We will be happy to inform you and show you the possibilities that can be used cost-neutrally in addition to the quality management system with the Function Center module. Of course, we are also happy to provide you with our business solution for Microsoft SharePoint online or Microsoft 365 for all other modules.